Procedure
To further ensure the safety and security of our children, staff and facilities, strategic locations owned or operated by Head Start of Lane County (the Agency) will be equipped with video surveillance cameras.
Procedure
- Strategic locations for video surveillance cameras will include classrooms and other interior and exterior areas used by students and staff, interior and exterior areas where protection of Agency assets is needed to ensure they are kept safe and secure.
- Video surveillance is only used to ensure the safety and security of Agency students, staff, student families, and facilities owned or operated by the Agency and to deter, detect, and prevent crime that may harm Agency students, staff or properties.
- Cameras will not be placed to monitor areas where families and staff have a “reasonable expectation of privacy”, i.e. private offices and restrooms.
- Video surveillance signs will be posted in all areas with cameras in place.
- The cameras will be constantly on and recording 24/7. The video camera data will be saved for up to 60 days only and data older than 60 days will be deleted in a way that ensures it is unrecoverable except as allowed by this policy.
- Cameras will only record video, audio will not be recorded.
- When there is a known incident covered by the terms of this policy, a request can be made to the Agency Executive Director, Head Start/Early Head Start Director, Human Resources Director, or the Operations Director, to have the video reviewed. The request and review shall be processed as provided by procedures adopted for implementation of this policy. The request must directly relate to the safety and well-being of students, staff, student families, safety or security of facilities, or a crime.
- After review of a video the Executive Director or Head Start/Early Head Start Director can authorize that an incident video be saved for a specific period of time greater than 60 days under these conditions: it is filed and stored in a secure location along with a specific incident report and any faces of individuals not involved will be blurred out.
- Video surveillance will not be used for staff performance evaluations.
- Any external requests to obtain copies of video or still images will be released only in response to a subpoena.
- Required documentation: An incident report including description of concerns seen in the video, a Video Monitoring Systems Footage Release Log, and a Video Surveillance and Monitoring Standard Operating procedure.
- The Agency video monitoring systems will be limited to the Agency intranet to ensure safety of students, staff and facilities.
Policy Council approved 7/2020
Created: 6/2020
REVIEWED: 1/2021