| Recruitment Action Plan | ||
|---|---|---|
| Action | Timeline | Responsible Party |
| Contact age eligible wait listed families to update eligibility for the upcoming program year | January-June | ERSEA Dept |
| Collaborate with Preschool Promise around PSP enrollment timeline and recruitment events, utilizing shared PSP recruitment calendar | January-Ongoing | ERSEA Manager, ERSEA Dept. |
| Create recruitment information (articles/PSAs). Post online to Head Start accounts and/or web pages. Direct online posts to target populations who are EHS or HS age and income eligible, and highest risk whenever possible. Distribute recruitment material to rural and local media sources | January-Ongoing | ERSEA Dept.; Regional Manager; Regional Assistant |
| Address agencies, community services for sharing info about HSOLC/public speaking. | January-Ongoing | LAC; Management |
| Request help from Policy Council to recruit families. | January - June | Family/Community Engagement Consultant; Executive Administrative Assistant |
| Participate / Organize recruitment at community event: Rhododendron Festival (Florence) Tree Planting Festival (Oakridge) Child Abuse Prevention Month / 90x30 Latino Family Conference Creswell 4th of July Parade Willamalane Children's celebration PRIDE events Kindergarten Roundups Other events as appropriate | April-August | Direct Service Teams, Family Service Consultant, Policy Council, Committee members, LAC members, Interpreters, Admin Staff |
| Provide recruitment posters, flyers, brochures in appropriate community locations. Place yard signs around Lane County in highly visible areas. | January - Ongoing | ERSEA Manager, Family Service Consultant |
| Advertisement/Information in: Childcare Seekers 211.org database Parenting Now Lane Transit District | January - Ongoing | Family Service Consultant; ERSEA Manager |
| Activate PSA to fill slots or waiting list. Post via agency social media accounts and website to make community aware of enrollment opportunities. | July - ongoing | ERSEA Dept; Executive Administrative Assistant |
| Update entry in the Register Guard Support services Directory | March 31 June 30 Sept 30 Dec 31 | ERSEA Dept |
| Contact Summer Food Program Director to coordinate distribution of recruitment flyers for Head Start & Early Head Start. Contact Food for Lane County to distribute flyers/applications and/or other recruitment materials. Contact Willamalane Summer Playground Program to distribute materials or recruit in person. | May - September | ERSEA staff; Regional staff; Health team |
| Provide regions with applications, posters, brochures, flyers for local recruitment. | January - Ongoing | ERSEA Dept |
| Distribute recruitment materials in the community | April | Region staff; Reception staff, ERSEA staff |
| Recruitment information distributed to: DHS Community Health Centers of Lane County; WIC Community childcare sites; Public libraries; Springfield & Eugene Parks/Recs Department; EI Council Centro Latino; Early Childhood CARES; Schools Districts - including Title I; Newsletters; Health Provider; Lane County Public Health; Relief Nursery; Hospitals for Early Head Start; Dental Sealant Clinic at LCC;St. Vincent de Paul; Catholic Community Services; Sheltercare; Salvation Army; Hope & Safety Alliance; Families First Shelter; Ophelia's Place; Family Resource Centers | January - September then as needed | ERSEA Manager, ERSEA Dept. Regional staff; Health & Safety Consultant & Specialist, Education/Disabilities Consultant & Coordinators; HS/EHS Director |
| Distribute recruitment information to targeted areas of low enrollment / low waiting lists numbers via: ~ School newsletters / calendars / meetings ~ Community locations | April- September | Regional Managers Regional Assistants Direct Service Teams (DST) |
| Provide application assistance | On-going | ERSEA Dept Interpreters Regional Assistants Enrollment staff |
| Provide Head Start/Early Head Start staff to attend meetings and/or make presentations at: WIC; Relief Nursery; Parenting Now; Centro Latino; DHS offices for orientation sessions; Preschool Promise/United Way; Other meetings as appropriate | On-going | Early HS Director Health Consultant Leadership Advisory Committee (LAC) DST - Full Day staff Family Service Consultant ERSEA Dept |
| Preschool staff refer expectant mothers to Early Head Start | Ongoing | Regional staff |
| Collaborate with Preschool Promise around PSP enrollment timeline and recruitment events, utilizing shared PSP recruitment calendar | January-Ongoing | ERSEA Manager, ERSEA Dept |
| Preschool staff refer expectant mothers to Early Head Start | Ongoing | Regional staff |
“This meets Performance Standard 1302.13
REVIEWED: 12/2020
REVIEWED and updated: 11/2021. 05/2023
TIC Approved: 05/2023