Policy and Procedure Manual

Mental Health Consultation and Education

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Head Start of Lane County contracts with mental health providers in the community to provide a regular schedule of on-site consultation. Services provided include group and individual training, education,and consultation for parents and staff on children's social and emotional development and child/family mental health.

Procedures for Mental Health Site Visits/Consultation

  1. Each site will receive a minimum of three (3) on-site mental health visits/consultations.  Full-year, Community Childcare (CCC) and Early Head Start (EHS) sites will receive four (4) visits a year and our largest sites (Brattain,Delight Valley, and Whiteaker) will receive monthly site visits.  Additional site visits/consultation may be requested based on the needs of parents, children, or staff.  The first of these visits will occur by the end of November.

  2. The ECE coordinator or EHS specialist will confirm the schedule for on-site mental health visits with the contracted provider at the beginning of the school year.

  3. The ECE coordinator or EHS specialist will post the site consultation schedule at each site so that families can access the Mental Health Consultant/Specialist. If the scheduled times are not convenient for parents/guardians, additional site visits can be provided to meet those needs.

  4. The ECE coordinator or EHS specialist will schedule the use of the mental health providers' time for each of their site visits .  The schedule will be based upon the needs of families and staff.

Procedures for Individual Child Consultation

  1. Staff or parents can request, with parent permission, an individual mental health observation for a child.  Staff and parents will first staff the concerns to determine if the need would best be met by an observation by an ECE coordinator or EHS specialist or a mental health provider.  If the team feels the needs would best be met by a mental health provider

    1. Parent will sign a Permission for Additional Services form and check the box titled “Mental Health Observation", as well as a Permission to Exchange Information form, and give it to the Teacher or Family Advocate.
    2. DST will give a  copy of the Permission for Additional Services form, a copy of the ASQ:SE, and any comments/observations to the 
      ECE coordinatorThe ECE coordinator or EHS specialist will document the referral in the screening section of WebCAF, e-mail the Regional Manager that the referral has been made, and give the referral to the contracted provider.

    3. The ECE coordinator or EHS specialist will communicate with the mental health provider about what type of services are being requested (i.e.observation, staffing, or other) based on the input provided by staff and parents/guardians.  The ECE and mental health provider will schedule a date for this service.

    4. The Mental Health provider will e-mail a written report to the ECE coordinator or EHS specialist within one week of the service provided.  The ECE coordinator or EHS specialist will give the report to the RM, and the RM will decide how they want this information shared with the DST.   DST will communicate with the family about the observation/report.

    5. In consultation with parents, DST, ECE coordinator or EHS specialist, and RM will staff the recommendations made and decide how to proceed.

Procedures for Family Service Staff Consultation

  1.   Contracted providers may also consult with Family Service Staff during the scheduled on-site time if they would like consultation around mental health issues effecting families.  Many times it would be best if both Family Service Staff and teachers were present for this consultation.   Examples of topics that may be discussed include
    1. Past or present Domestic Violence

    2. Child or Family Mental Health Concerns

    3. Child Sexual Abuse/inappropriate touching

    4. How to continue to provide the best services when feeling “triggered” (i.e. event or interaction that precipitates negative and/or pervasive thoughts and feelings that are either conscious or unconscious) 

Procedures for Mental Health Education Opportunities for Families

  1. HSOLC staff will provide information to each family about the stages of child development including behavior and temperament during the ASQ: SE conversation or as needed. this will be documented in the Education section of WebCAF (Education - Forms - Date - Type and Note). Behavior and temperament information can be found on the portal for staff to access for families.

  2. Families will be given information and referrals for mental health trainings and classes in the community.   HSOLC will contract with mental health providers to offer group trainings throughout the year.

  3. Information about Mental Health/Social Emotional well being will included in the site newsletter.


Policy Council approved on September 12, 2006. September 8, 2009. August 21, 2012
Updated September 2008, June, 2009, August 2009. July 2010, September, 2010. August 2012
Meets the following Performance Standards: 1304.24 (1), (2), (3)
©2009-2012 Head Start of Lane County. All rights reserved.