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Fundraising Guidelines

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Parent Fundraising

Fundraising activities allow families to acquire money to be used to purchase items that Head Start grant funds cannot. All fundraising activities must be planned by a committee. The families at a site must decide how monies will be used.

No Head Start funds can be used for any costs related to fundraising activities. This includes paper, copying costs, tickets, etc .If Head Start supplies (paper), or the copier (for making copies), or other items are used, money from the fundraising account must reimburse the program for the costs. 

Head Start staff cannot be paid for direct participation in any fundraising activity. Staff can advise committee members, (as a part of their jobs) but they cannot be paid for any time spent in actual fundraising efforts.

The Fund-Raising — Federal Policies ACYF-PI-HS-06-06 is a good guide when in doubt.

Any questions should be directed to the Regional Manager.

Who decides how the money is spent?

It is the responsibility of the Classroom Parent Committee to decide how fundraising money is spent. The Classroom Parent Committee will set their priorities early in the school year for fundraising money and work towards that goal. All expenditures of "parent funds" must receive a majority vote and be reflected in family activity events minutes. Minutes authorizing expenditures must accompany all requests for funds.

The following are some of the uses for money raised by parents in the past:

  • Head Start T-shirts for every child
  • End-of-the-year field trip
  • New equipment for the classroom
  • Toys and books
  • Art supplies
  • Furniture
  • Outdoor play equipment
  • Classroom party supplies
  • Coffee and snacks for family activity events
  • Incidentals
  • Thank-you cards for donors and volunteers
  • Photocopying costs
  • Family assistance
  • Gas for transportation to school
  • Help with cost of classroom pictures
  • Contributions to Program-wide Building Fund

 

Here are a few things to remember:

  1. At the beginning of the year, select preferences for uses of the funds. Document the results of the vote and keep with the checkbook.
     
  2. Form a committee.
    1. Discuss what percentage of funds raised will be saved to start off the next year's account.
    2. Discuss dates, locations and planned activities with staff. Some activities could happen at Family Activity Events.
    3. Do submit the Fundraising Project Form to Regional Manager for approval before starting the event or activity.
      1. Include all materials needed to be sure funds are available for purchase and/or reimbursement.
    4. Do submit all original receipts for reimbursement.
       
  3. Staff can assist with counting the money and depositing into the parent fundraising bank account.

Approved Fundraisers

Read-a-thon
Playdough kits
Bottle or can drive
Goodwill "Fill the Truck" Donation Drive
Auctions